As a contract-based e-governance project manager, I’ve been assigned responsibilities in several districts across Uttar Pradesh. While I’m based in a sub-office within the Collectorate, a fourth-class employee from the Panchayati Raj department was assigned to assist me. I recently signed a letter to verify the employee’s attendance, using the DM office’s letterhead and my designation. However, this letter was leaked to the local media, causing a stir as it was perceived as me overseeing the employee’s work, a responsibility supposedly belonging to their department head. I consulted with senior staff who confirmed that signing such a letter is acceptable as the employee was assigned to me and I’m part of the DM’s office. Is this practice legally sound in this situation?

Apni Law
Apni Law
Law Forum › Category: Labour & Service › As a contract-based e-governance project manager, I’ve been assigned responsibilities in several districts across Uttar Pradesh. While I’m based in a sub-office within the Collectorate, a fourth-class employee from the Panchayati Raj department was assigned to assist me. I recently signed a letter to verify the employee’s attendance, using the DM office’s letterhead and my designation. However, this letter was leaked to the local media, causing a stir as it was perceived as me overseeing the employee’s work, a responsibility supposedly belonging to their department head. I consulted with senior staff who confirmed that signing such a letter is acceptable as the employee was assigned to me and I’m part of the DM’s office. Is this practice legally sound in this situation?
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Apni Law Staff asked 9 months ago

As a contract-based e-governance project manager, I’ve been assigned responsibilities in several districts across Uttar Pradesh. While I’m based in a sub-office within the Collectorate, a fourth-class employee from the Panchayati Raj department was assigned to assist me. I recently signed a letter to verify the employee’s attendance, using the DM office’s letterhead and my designation. However, this letter was leaked to the local media, causing a stir as it was perceived as me overseeing the employee’s work, a responsibility supposedly belonging to their department head. I consulted with senior staff who confirmed that signing such a letter is acceptable as the employee was assigned to me and I’m part of the DM’s office. Is this practice legally sound in this situation?

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Apni Law Staff answered 9 months ago

Using the DM office letterhead and your designation to verify the employee’s attendance is legally sound as you are part of the DM’s office and the employee was assigned to assist you. However, it’s important to ensure that the letter’s wording clearly reflects your role as a contract-based project manager and does not imply supervisory authority over the employee.

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